Nick’s Dance School is committed to protecting your personal information. We are dedicated to providing a safe environment for all our customers, and everybody who comes into contact with us, both physically and virtually (online). This Privacy Statement relates to the use of any personal information provided to us online or via application forms, telephone, email exchange, letters or correspondence.
Whenever you provide such information, we are legally obliged to use your information in line with current legislation concerning the protection of personal information, including the General Data Protection Regulations (GDPR) and UK Data Protection Act 2018.
2. WHAT INFORMATION DOES NICK’s DANCE SCHOOL HAVE ABOUT ME?
When you participate in or sign up to any of Nick’s Dance School classes, activities, workshops we may collect and store personal information about you. Depending on how you are engaging with us this can consist of information such as:
– your name
– email address
– postal address
– telephone or mobile number, including emergency contact details
– date of birth
– medical conditions, so that we can make modifications to dance moves if necessary
– emergency contact details
– still and moving pictures consent
By submitting your details, you enable us to provide you with the information regarding the services that you have selected and provide a safe teaching environment.
3. WHAT ARE COOKIES AND HOW DO YOU USE THEM?
Cookies are text files that websites place on your own computer to store information specific to you. They are used to remember your preferences and count the number of people looking at a website.
4. HOW WILL YOU USE MY PERSONAL INFORMATION?
We will use your information for a number of purposes including:
- to provide you with information about our products, services and activities and to deal with your requests and enquiries, including complaints
- for “service administration purposes”, which means that we may contact you for reasons related to the service or activity you signed up for (eg, invoices, or change of details regarding a class you are enrolled in, etc)
- to contact you about an application you have made
As and when we need to use your personal information for reasons other than the ones specified above, we will ensure that we notify you first. You will be given the opportunity to withhold or withdraw your consent for the use of your personal information for purposes other than those listed above.
Nick’s Dance School does NOT share your personal information with any third parties for marketing purposes. We do NOT sell your data, and neither do we buy data from third parties.
5. NICK’S DANCE SCHOOL MAY CONTACT YOU:
- in relation to any service or activity you have signed up for in order to ensure that we can deliver the services to you
- to remind you of important deadlines and/or renewal notifications
- in relation to any correspondence we receive from you or any comment or complaint you make about our services
- to occasionally market products or services that we think may be of interest to you
We will not hold more information than required and will ensure all personal data is kept up to date and used only for its specific purpose(s) as outlined above.
6. WHAT IF I DO NOT WANT DATA STORED OR CONTACT REGARDING PRODUCTS SERVICES OR EVENTS?
You have the right to ask us not to hold or use personal data however this would mean we may not be able to provide you with the full range of services available.
Please note consent is not required for us to email regarding the class you are enrolled in (invoices, updates, cancellations etc) or regarding any enquires you may have contacted the school about as these fall under legitimate interest (please see next point).
7. LEGITIMATE INTEREST
We may hold or use personal data on the grounds of ‘legitimate interest’. In simple terms this means we can process personal information if we have a genuine and legitimate reason and we are not harming any of your rights and interests. This includes information we are legally required to store even after a request to be forgotten:
– Names and postal address related to invoices (MUST be kept as it is required for HMRC legal tax purposes)
Medical information is sensitive data and held on the grounds of legitimate interest. This data will only be processed and stored by Nick’s Dance School when completely relevant to ensure your safety whilst participating in our services or activities. This data will be erased after request to be forgotten, or at any time if it becomes irrelevant or you cease to attend classes for 3 months.
8. TAKING, STORING AND USING IMAGES OF STUDENTS
Certain uses of images are necessary for publicising Nick’s Dance School services and activities. Consent is always required before any photograph can be taken, stored or used and all are given the option to give consent for the school to take still or moving images and to use them in terms of marketing the school on:
– Our website
– Facebook page
– Flyers and posters
– Or internally for progress tracking
If consent is given for a still or moving image of you to be used for any of the external marketing purposes, please be informed that these are public domains and can be viewed by anyone.
Should an image be used in any marketing publication, website or social media site there will be no use of names alongside images other than in special circumstances.
Any images are only taken on devices belonging to the school and stored by Nick’s Dance School are stored electronically on a secure computer system.
At any time, consent can be withdrawn to the taking, storing or use of images by contacting firstname.lastname@example.org
9. HOW LONG WILL NICK’S DANCE SCHOOL KEEP MY PERSONAL INFORMATION FOR?
We keep the information we hold about our customers and students for as long as is necessary to deliver the services we are providing you with. After leaving the school we will keep any necessary data stored securely for three months after current use before deletion in correct manner.
We will store your GDPR consent form, which contains your name. postal address and email address, health information and emergency contact information as the only form of personal data. This data will be stored securely offline.
The security measures described above ensure that all reasonable steps are taken to protect your personal information.
10. YOUR RIGHTS
You have the right to change your preferences or opt-out of consent at any time by contacting us at email@example.com
The accuracy of your personal data is important to us and you hold the right to update any information held by us. Please help us keep our data records up to date by notifying us of any changes at firstname.lastname@example.org
Under the General Data Protection Regulation you have the right to request full access to any personal information held about you, if you wish to make a Data Access Request or if you would like to request the right for Nick’s Dance School to delete any personal data stored about you, please contact email@example.com.You must provide description of what information you wish to see alongside proof of identity.
If you ask for data to be removed, please note we may have a lawful reason to hold or use personal data which does not require consent, such as on the grounds of legitimate interest. In this case we will keep the minimum amount of information required to ensure we adhere to your request.
11. THIS NOTICE
This notice may be updated from time to time. If updated any substantial changes that affect your rights will be communicated directly to you as far as reasonably practicable.
If you any questions or comments about this Privacy Statement please email firstname.lastname@example.org
IF YOU HAVE ANY QUESTIONS OR QUERIES REGARDING THE ABOVE TERMS AND POLICIES, PLEASE DO NOT HESITATE TO CONTACT THE PRINCIPAL.